Executive Assistant

Walk With Web Inc. (WWW) is seeking a highly organized and proactive Executive Assistant. This role is ideal for someone who can manage administrative operations, coordinate across teams, and take initiative in a fast-paced, dynamic environment. The position offers exposure to leadership-level decision-making and cross-functional work.

Responsibilities:

• Provide direct administrative and operational support for executive management (primarily the CEO), including calendar management, scheduling meetings, and coordinating appointments.
• Manage communications, including emails, follow-ups, and internal coordination.
• Prepare documents, reports, presentations, and meeting materials.
• Coordinate between teams, departments, and external partners to ensure smooth communication and workflow.
• Track tasks, deadlines, and project updates, and ensure timely follow-ups.
• Assist in organizing meetings, taking notes, and documenting key action items.
• Support basic financial administration, including expense tracking, invoice coordination, and reconciliation.
• Assist with auditing administrative records and ensuring proper documentation.
• Create and manage forms, templates, and internal documentation for processes and workflows.
• Support hiring, on-boarding, and coordination of interns and team members as needed.
• Assist with social media coordination, including scheduling posts, basic content updates, and tracking engagement.
• Handle ad hoc tasks and special projects as assigned by the manager.
  
  

Qualifications:

• Recently completed a degree in Business Administration, Management, Communications, or a related field.
• Strong organizational and time management skills with the ability to multitask.
• Excellent written and verbal communication skills in English; proficiency in French is an asset.
• High attention to detail and problem-solving ability.
• Proficiency in tools such as Google Workspace, Microsoft Office, Waves Accounting, Canva, Adobe Suite (Photoshop) or similar productivity tools.
• Basic understanding of administrative processes, project coordination, or operations.
• Familiarity with social media platforms and basic content management is an asset.
• Ability to work independently, take initiative, and handle confidential information with professionalism.
  
  

Career Growth Opportunities:

• Gain direct exposure to executive-level decision-making and business strategy.
• Develop skills in operations management, project coordination, and organizational leadership.
• Work across multiple domains including administration, finance, HR, and communications.
• Build a strong professional network within academic, research, and industry environments.
• Opportunity to grow into roles such as Operations Manager, Project Manager, or Chief of Staff.
  
  
  

APPLICATION INFORMATION:
Number of Positions	1
Minimum Experience	0.5 - 3 years
Compensation	Competitive
Hours per Week	Full Time (37.5 hours/week), M-F
Position Duration	Permanent, 4 Months Probation
Position Start Date	ASAP
Position End Date	N/A
Application Deadline	May 15, 2026 (Reviewed on a rolling basis until the position is filled.)

HOW TO APPLY:

• All applicants must submit the below-listed documents to recruitments@walkwithweb.org by the deadline.
• Incomplete applications will not be processed.
• Only shortlisted candidates will be contacted for an interview.
  
  

The application package must include one (1) single PDF file with the following documents attached in the order listed below:

• Cover Letter outlining motivation, interest in executive support, and how the candidate can contribute (Max. 1 page)
• CV/Resume (Max. 5 pages)
• Relevant experience or portfolio demonstrating administrative, coordination, or project management work (optional, Max. 3 pages or links)
• Name and contact details of 2 references (Max. 1 page; at least one academic or professional reference)